A press release should explain the products, services and activities of any organisation in a positive and accurate way. It should tell the story honestly, professionally and as interestingly as possible.
Most importantly, a good press release must contain a genuine news story - something genuinely new.
What makes a news story?
Almost everything that an organisation does externally is newsworthy, relevant and interesting to someone.
Target media
When identifying potential news stories, bear your target audience and media in mind.
Regional weekly and daily newspapers and local radio and TV stations are likely to be interested in any news that is locally relevant to their circulation or transmission area.
National newspapers, radio and television will cover only major news stories or, perhaps, something unusual or very quirky.
Trade and specialist publications are another useful outlet for stories about your organisation and the people who work in it.
Presenting press releases for journalists
Journalists receive 100s of press releases every day so it is important that your release stands out.
Press releases:
Are brief
Deliver news
Are honest
Are interesting
Follow style guidelines
Use simple, jargon-free English
Use the present tense
Include simple examples to make the content relevant
Use adjectives only to inform, never to flatter
Don't exaggerate
Contain strong first paragraphs that include the nub of the story
Include snappy, relevant headlines
Spell out uncommon acronyms when first used and use the acronym only for the remainder of the release
Carry the date of the day on which they are sent
Are fronted by a single sheet with bullet points when the press release is very detailed or longer than usual.
Are planned to land when quoted spokespeople and other relevant specialists will be available to respond to media calls.
Are embargoed with care (embargoes are best used when, for example, they will allow feature writers and journalists time to get more information together to build a story).
© Writing for Internal Communications.
